Why Attend
Digitization is a major
challenge for all organizations. As digital content continues to grow at a fast
rate, policies, processes and systems are required to manage demand to help
drive business operations and become more effective. This process is also known
as digital transformation, and professionals and organizations are increasingly
required to adopt global standards and international best practices to improve
how digital content is captured, managed and controlled.
Digitization and File
Management is the specification of establishing digital controls and
accountability frameworks to encourage desirable behavior in the valuation,
creation, storage, use, archiving and deletion of digital information. The
processes involved include scanning, workflow, Optical Character Recognition
(OCR); processes, roles, standards and metrics must be implemented that ensure
the effective and efficient use of information in enabling an organization to
achieve its goals.
This course provides
participants with in-depth knowledge in Digitization as well as with practical
skills to help manage, plan, analyze, deliver and support an ever-growing
volume of data and information within their organizations. The course
covers international best practices, industry regulations, legal requirements,
information compliance, auditing and security standards; including National
Archives Digitization and Guidelines, Scanning, Archiving and Digital
Preservation and ISO 13008 Digital Records Conversion and
Migration.
As part of the course,
participants carry out group and individual exercises and learn from industry
best practice case studies. The best practice can be applied to improve
data management within their own organizations.
The material used in the
training course will be based on exercises as well as regional and
international case studies. Participants will frequently work in pairs with one
another as well as in larger teams.
Course Objectives
By the end of the course, participants will be
able to:
- Understand
how data and information can be digitized and managed more efficiently and
effectively within organizations
- Develop
action plans for scanning, workflow and integration of digital information to
support compliance, audits, legislation and regulations
- Establish
and implement a Data Digitization project, including systems, roles and
responsibilities
- Manage
data against international best practices, including ISO 13008 Digital Records
Conversion and Migration
- Develop
digitization policies and working procedures
- Formulate
and manage data in accordance to ISO 27001 Information Security standards
Target Audience
This course is suitable
for IT professionals, document controllers, auditors, site administrators,
general management and anyone tasked with managing and protecting data and
information. This also includes professionals already familiar and involved
with data management and seeking to build on their fundamental principles of
managing data, information and records.
Target Competencies
- Records
Management
- Data
Compliance
- Developing
Policies and Procedures
- Archiving
- Database
Systems
